Personal Assistant – Arabic Speaking

Personal Assistant – Arabic Speaking. We have a vacancy for a motivated, intelligent and resourceful Personal Assistant – Arabic Speaking. As such, join our team to assist the Managing Director in Office Administration and other Managerial tasks. Hence,  strong administration experience in a similar capacity within a large organization is a must. The successful Personal Assistant – Arabic Speaking will work closely with the Senior Leadership Team and will be responsible for all tasks pertaining to running all office admin and related management work.

Personal Assistant – Arabic Speaking JOB Overview:

Personal Assistant – Arabic Speaking the overall purpose of the job is to provide accurate, efficient and committed office work / administration support to the team and Management, take care of office premises, coordination with contractors/suppliers, meeting arrangements, Senior Government formalities and interactions on behalf of the Managing Director, travel management and all other admin and office related support assigned by the management. Moreover, keeping all work related matters with ultimate confidentiality is the most critical factor and a MUST for the successful candidate.

Personal Assistant – Arabic Speaking Main Responsibilities:

Manage the office:

• Manage the Calendar of the Managing Director
• Maintain up tp date important documents and files
• Generate Management level reports
• Liaise with Senior Team Leaders on different business matters
• Receive guests in a friendly manner to reflect the company’s values (warmth, hospitality);
• Book meeting rooms for various meetings upon receipt of notification;
• Attend meetings and capture Minutes Of Meeting, communicates and execute action items
• Answer the phone promptly and in a skillful and helpful manner;
• Receive and deliver messages on behalf of the Managing Director;
• Communicate with key clients and delicately attend to them on the phone or when visiting the office;
• Serve customers nicely, with kindness and a supportive language;
• Ensure cleanliness of the office and maintain enough stock of office items (stationery, pantry, and rest rooms)
• Liaise IT related cases with our IT Engineers or Technicians for any modification or trouble shooting;
• Keep track of staff birthdays and arrange cake/food for internal monthly celebration

Handling Finance related tasks:

• Coordinate with Finance team and generate all required reports
• Ensure Accounts are up to date at all times
• Coordinate with suppliers for any Managing Director’s office requirements

Handling HR related tasks:

• Coordinate with HR and complete all the related records and history of the staff
• Ensure personnel files are up to date at all times
• Post advertisement for senior Job vacancies, screen CVs and schedule applicant interviews
• Write company announcements in coordination with management and HR
• Assist the team when it is deemed necessary

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Al Reyami Technologies Is An Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, age, religion, sex, national origin, disability, military or marital status, genetic information or any other protected characteristics.

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